Sumatra's Rhino Event Sink

February 2, 2007: Rhino Client Sneak Peek

Loyal users - the above screen shot is a preview from our labs of a COM+ Add-in to Outlook 2003/2007 that handles automatic Meeting Reply processing without running afoul of the Incremental Change System defects in Cached Exchange Mode (aka the dreaded "Conflict Message").

Actually you can run this without having Rhino Server installed (so meeting requests won't get processed, but you can automate your meeting replies).

GO FROM THIS:

TO THIS

AUTOMATICALLY

Trample unwanted and unnecessary meeting replies and acknowledgements with Rhino Event Sink.

You run Microsoft Exchange and Outlook to save time.

But dealing with all of the Acknowledge emails from Exchange saps time, distracts away from the email you want to deal with, and results in some bad user behavior (like canceling meetings without sending updates). The bigger your organization the more time it's losing dealing with this.

You can't automatically delete these acknowledgements without losing valuable information especially on your Tracking tab, and client side scripts are hard to distribute and maintain.

Based on feedback from a 10,000 user Exchange client, Sumatra Development has created Rhino Event Sink™, an Exchange-based event sink that automatically deals with the acknowledge emails from Exchange / Outlook scheduling, without losing any information.

Rhino saves your entire user base time by:

Automatically processing all "All attendees have accepted" messages
Clearing all these messages from your Inbox
Updating availability and Free/Busy information
Allows only Declines and Acceptances with messages into your INBOX.

For the Exchange Administrator Rhino:

Is completely server-based, so you don't need to update clients
Is simple to set-up
Runs server-side so users don't need to be logged in
Has a full-featured trial version (please, run this in your test lab before putting it on your production system)

For the Former Steltor CorporateTime / Oracle Calendar Site:

Can automatically accept all invitations as Tentative
Can then leave all invitations in the Inbox

For the Former Meeting Maker site:

Can automatically accept meeting invitations / responses
Cuts down on the message traffic you're not used to

Does it work? Yes. Just look at the screenshots.

Need the summary in Exchange Administrator-speak?

Functionality of the Rhino Event Sink:

Event sync runs on each Exchange mailbox server and does the following:

1. Intercepts all meeting proposals where the following criteria is met:

a. Meeting Acceptance

b. Meeting Tentative Acceptance

c. No comments

2. Updates the tracking tab with the response

3. Deletes the response without delivering to the Inbox

4. Delivers all meeting items that DO NOT meet this filter criteria to the Inbox (cancellations, declines, accepts with comment)

Result: Reduction in routine calendaring email delivered to an end user's Inbox, and increased reliability of the Tracking tab

Need the summary in Outlook end-user-speak?

Functionality of the Rhino Event Sink:; Takes care of Exchange / Outlook scheduling email you're tired of dealing with.
Result: More time for you, better more accurate Tracking info.

Owing to some abuse from a place called "India" we're only sending trial versions to qualified users who register here.

The documentation is here in PDF format (based on an opportunity Microsoft presented to us we've added even MORE functionality).

Where do we go from here? When you purchase Rhino you become a member of the Rhino Pack, which entitles you to support, product enhancements, and a say in what functionality we add next. You'll find it worth your while.

Sumatra's Rhino Event Sink™

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